Terms of Service
Last updated July 2026
This Cover Page incorporates and is governed by the Framework Terms, which consist of the Key Terms below and the Common Paper Cloud Service Standard Terms Version 2.1, which are incorporated by reference. Modifications to the Standard Terms made on this Cover Page control over any conflicting language in the Standard Terms. By signing up for or using Forward Motion, your organization (“Customer”) agrees to this Agreement.
The Standard Terms are a widely used open-source agreement — the same balanced legal language many software companies adopt — and this page sets the details specific to Forward Motion. They’re written to be read; if anything is unclear, ask.
Order Form
| Cloud Service | Forward Motion, board-management software for volunteer boards: meetings, minutes, motions, action items, rosters and committees, and recurring governance activities. Each Customer board runs on its own dedicated instance — its own database and application deployment — at its own subdomain. |
|---|---|
| Subscription Period | 1 year, beginning on the Effective Date, renewing annually. |
| Cloud Service Fees | As stated on the pricing page, plus a one-time onboarding fee for new boards. Founding-board pricing does not increase while the subscription remains active. Fees don’t auto-escalate; any change is communicated before your renewal. |
| Payment Process | Invoiced annually; due within 30 days of invoice. |
| Non-Renewal Notice Period | At least 30 days before the end of the current Subscription Period. |
| Technical Support | Support by email at team@keepforwardmotion.com. We target a response within two business days (usually much faster). Maintenance is scheduled to avoid board meeting hours where known. |
| SLA | None. Forward Motion is deliberately run by a small operation — a feature for support quality, and honesty about scale: we do not offer a contractual uptime commitment. |
Key Terms
| Customer | The organization accepting this Agreement. |
|---|---|
| Provider | Built on Purpose, LLC, a Georgia limited liability company. |
| Effective Date | The date Customer first accepts this Agreement or accesses the Cloud Service, whichever is earlier. |
| Governing Law | The laws of the State of Georgia, USA. |
| Chosen Courts | The state and federal courts located in Georgia. |
| Covered Claims | Provider Covered Claims: any action, proceeding, or claim that the Cloud Service, when used according to this Agreement, violates a third party’s intellectual property rights. Customer Covered Claims: any action, proceeding, or claim arising from Customer’s breach or alleged breach of the use restrictions in the Standard Terms. |
| General Cap Amount | The fees paid or payable by Customer to Provider in the 12-month period before the claim. |
| Increased Claims / Increased Cap Amount | None / not applicable. |
| Unlimited Claims | None beyond those stated in the Standard Terms. |
| Notice Address | For Provider: team@keepforwardmotion.com. For Customer: the administrator email address on the Customer’s account. |
Modifications and additional terms
The following modify and supplement the Standard Terms. Where they conflict, these control.
Your data is yours
All data Customer enters belongs to Customer. At any time, Customer’s administrator can produce a complete export — a full database copy plus per-record spreadsheets. Board documents are stored as links to Customer’s own file storage (such as the organization’s shared drive) and never leave Customer’s control. Provider will never sell Customer data, use it for advertising, or use it to train machine-learning models.
Accounts & access
Access is by invitation from Customer’s administrator, using sign-in links sent by email — there are no passwords. Customer controls its own member list and roles, and is responsible for keeping member email addresses current and removing access for departed members.
Operator access
Provider holds a system-steward role on each instance for provisioning, support, troubleshooting, and data export. The application is built so that individual evaluation responses are readable only by their author — a boundary enforced in the database that operator tooling does not bypass. Provider accesses an instance only to operate and support it, and consequential administrative actions are recorded in the instance’s audit log.
Subprocessors
Forward Motion runs on a small set of infrastructure providers, all processing data in the United States:
- Supabase — database and authentication hosting
- Vercel — application hosting
- Resend — transactional email delivery
- Fathom Analytics — privacy-focused, cookieless analytics on the marketing site only
Termination & offboarding
On termination, Provider provides (or Customer produces) the complete data export, and the Customer instance is deleted 30 days after Customer confirms it has its data. Customer documents were always in Customer’s own storage. There are no exit fees.
Not legal advice
Forward Motion records and organizes board governance; it does not provide legal, tax, or compliance advice. Customer’s bylaws, counsel, and judgment govern — the software helps you follow through on them.
Changes to these terms
If this Agreement changes materially, Customer’s administrator is notified by email before the change takes effect for Customer.
This agreement incorporates the Cloud Service Standard Terms Version 2.1 from Common Paper, used under CC BY 4.0.